Alio financial management

General Ledger

The General Ledger is the heart of the Alio system and provides integration to other applications in the Financial Application System, Human Resources System, Budget Preparation System, Public Education Information Management System, Fixed Asset Inventory System and Warehouse Inventory System. The system supports accounting for multiple funds and is able to have multiple budget years open simultaneously. The account number structure is user defined and allows account numbers of up to 40 digits to be used.

The Financial Application System is a double entry, fund accounting system with automatic posting of offsets. General Ledger processing is an integral function of the system. Complete balance sheet accounting is provided. Current year and prior years’ budget and actual data is maintained for revenue and expenditure accounts. A detailed transaction history is maintained for all transactions entered into the system.

Detailed transaction history is maintained on-line for effortless inquiry when a printed report is not required. Transactions can be postdated, allowing for entry into future periods without the need to maintain a manual tickler file. Account balances are updated as each transaction is posted.

Highlights

  • Define chart of accounts and associated elements
  • Adjusting journal entries with recurring options, including ability to upload from a spreadsheet or CSV file
  • View or report on account balances grouping by account type(s), range of accounts, or by individual account
  • Create account “Nick Names” to use on any account code field throughout all applications
  • Control/host account budgeting
  • Drill through to detailed account transaction information from inquiry screens
  • Track detailed project and grant information, including reporting options
  • Unlimited number of years can be accessed for retention purposes
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